Data Modeling for the Access Newcomer, Part 2

In part 1, Glenn Lloyd started outlining his approach to data modeling. This month, he finishes his discussion of the rules that ensure that your database will actually work after you’ve built it.

Last month I had developed a data model based on one of my client’s needs. The point of the article wasn’t to show off that particular database but, instead, to show how to start with your users’ requirements and end up with a data model. The next step is to go from the data model to an actual database.

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Data Modeling for the Access Newcomer, Part 1

Thorough, thoughtful, and accurate data modeling should be the starting point of detailed database design. But a surprising number of developers have little or no understanding of data modeling and shy away from what sounds like a non-profitable and time-consuming task. Glenn Lloyd looks at the typical design pitfalls that trap Access beginners and shows the basic techniques that ensure success.

My call came from a community service organization that provides specialized services both locally and remotely across the vast expanse of Northern Ontario. They were unable to solve a problem with their Access database – a problem that was both embarrassing and damaging to their relations with their membership (and to the community at large). Several months earlier, one of their key members had died. Now, despite their best efforts, his widow and the other organizations with which he had been associated were still receiving their periodic mailings addressed to him. As I listened to the story, I realized that the problem indicated a faulty database design. The staff that had developed the database had no training or understanding of relational design principles and rationale. What they had known was how they wanted to see their data laid out in reports and had designed a data structure that matched those report layouts.

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